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Union Theological Seminary

Room Reservation Request

Overview & Instructions

This form is a request, which all individuals planning an event must submit. It is a request and the event is not considered final until confirmed by either Facilities (staff/faculty events) or Campus Services (student events). You may be asked to make alternate arrangements which could include a change in day/time/space. 

Dates/Deadlines

This form must be submitted at least four weeks in advance of the desired event date. Requests are discussed weekly on Fridays and evaluated by an events team; the event host, as indicated on the form, will be contacted within 7-10 days following submission of the request.


Event Information

(e.g. Morning Prayer)
Event Type*
Preferred Event Date*
Alternate Event Date*
Include AM or PM
Include AM or PM
If set up/break down needed
If set up/break down needed
Attendees Constituency Group*
Select all that apply
Event Format*

Room Photos

When considering room options, please review available photos of rooms for set-ups and capacity. *More to come.


Room/Space*
If multiple rooms needed - select all that apply
Do you plan to record the event? (****Any event requiring AV technical coverage, equipment setup, or videography should contact Bass Diop at 212-280-1464 to confirm the room's capabilities and available personnel before making this selection. Not all rooms have recording options. ****)*
Are 50+ Attendees Expected?*
I understand security is required, and event host is responsible for additional security fees. Larger events and/or events occuring outside of normal business hours that require additional facilities and technology setup may incur additional fees with departmental budgetary impact. If approved, you will be notified of such costs.*
For 50+ attendees
Does the event occur on a weekend?*
I understand weekend events incur additional setup and security, and event host is responsible for additional fees.*
For weekend event
Enter N/A if approved exemption from additional security cost
Which of Union’s strategic priorities does this event support?*
Select all that apply

Contact Information

(e.g. Psychology field, Black Caucus)
Confirmation email for event request is sent here
Is the Event Host the Event Primary Contact?*

Signature

The electronic/digital signature below confirms the request is submitted with as much information as exists. The signature also acknowledges that the event host/contact will be in touch with the appropriate department(s) to ensure proper setup and equipment are confirmed for the event. 

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